Fundraising Package
Event consultation, event day services along with post event evaluation.
Consultation
You have questions, We have answers. Even if we are not the on stage talent for your fundraising event, we can help you raise more money. Ideas, Resources, Processes . . How can we help you raise more money?
In general, we are involved with our clients start to finish with their event and become part of the team. We prefer to be involved 6-9 months out and attend formative meetings to help assist the formation of the event from show flow to fundraising components. Pressed for time? We have had significant impact on fundraising working with groups for less than three weeks. What is your event missing out on? We are licensed in multiple states and work those along with others that do not require an auctioneers' license. But in today's technological world, we can meet with you over zoom to consult with you about your event.
WBAS Fundraising Services
We offer a variety of ways to increase efficiency in your Fundraising Efforts.
Fundraising Package
Our affordable flat fee pricing for an event will be a known item in your budget and includes:
1. Pre Event Consultation
Goal Setting, Timeline, Showflow, Donor Engagement, Board/Committee Involvement Best Practices, Revenue Components, Item Procurement, Item Order, Auction Wallpaper, A/V Sound Considerations, Software Management Platforms, Event Forms & Informational Resources, Revenue Enhancers that are Games & Icebreakers, Donor Follow Up, "Almost" unlimited Phone, Email, Text support, Multiple Zoom or in person planning meetings.
2. Event Day Services We arrive early for setup and sound check, we are available to welcome and mingle with attendees to build rapport, training for your volunteers, providing simple and effective donation recording forms, audio recording of fundraising program for backup, assistance with show flow management, on stage talent to conduct the fundraising portion of the program using "Auctiontainment", we are glad to serve as Emcee, make announcements, we jump in when needed and help with raffle sales and other revenue enhancer marketing, in addition to numerous other duties when needed.
3. Post Event Wrap-Up & Evaluation
When the program ends that evening, it is actually the start of the planning process for next year's event. We have a forms and processes for event follow-up and evaluation that help to lay the groundwork for enhancing the current year's success and identifying areas for improvement. Finally, we like to participate in a wrap up meeting within a few weeks of the event, when you have recovered from the task, but before it is a distant memory, in order to condense and share the information for the key players at next years event.
Our affordable flat fee pricing for an event will be a known item in your budget and includes:
1. Pre Event Consultation
Goal Setting, Timeline, Showflow, Donor Engagement, Board/Committee Involvement Best Practices, Revenue Components, Item Procurement, Item Order, Auction Wallpaper, A/V Sound Considerations, Software Management Platforms, Event Forms & Informational Resources, Revenue Enhancers that are Games & Icebreakers, Donor Follow Up, "Almost" unlimited Phone, Email, Text support, Multiple Zoom or in person planning meetings.
2. Event Day ServicesWe arrive early for setup and sound check, we are available to welcome and mingle with attendees to build rapport, training for your volunteers, providing simple and effective donation recording forms, audio recording of fundraising program for backup, assistance with show flow management, on stage talent to conduct the fundraising portion of the program using "Auctiontainment", we are glad to serve as Emcee, make announcements, we jump in when needed and help with raffle sales and other revenue enhancer marketing, in addition to numerous other duties when needed.
3. Post Event Wrap-Up & Evaluation
When the program ends that evening, it is actually the start of the planning process for next year's event. We have a forms and processes for event follow-up and evaluation that help to lay the groundwork for enhancing the current year's success and identifying areas for improvement. Finally, we like to participate in a wrap up meeting within a few weeks of the event, when you have recovered from the task, but before it is a distant memory, in order to condense and share the information for the key players at next years event.
Event Consultation
A huge percentage of the total dollars raised at an event are determined before you ever open the door for attendees/donors. The decisions made concerning: Timeline, Showflow, Revenue Components, Order of Items, Donor Engagement, Etc. are vital to the success of your fundraising efforts. Are you working with someone who has experience and training in Fundraising Best Practices? Are you throwing a party or being intentional and planning a FUNDraising event? We are here to help. Reach out and get us involved months in advance of your event so we have time to help you make a difference for your mission.
Event Resources & Forms
Having the right documents and other resources before, during & after your event can make a huge difference in the effectiveness of your fundraising. This is just a sampling of the wide range of useful tools we have developed to help you efficiently and effectively accomplish your mission through successful fundraising efforts at your special event.
Event Software Platforms
Event Software can greatly improve your efficiency at the event as well as the attendee/donor experience. Factors include ease of use, affordability and features. Here are three options that we have used a number of times and trust to serve our clients well.
Auction Ambassadors or "Ringmen"
"Auction Ambassadors" or Ringmen, play an indispensable role in how well the event flows. The auction industry term for the people working the floor by interacting with the bidders and relaying information to the auctioneer is "Ringmen". A professional ringman is trained in a wide variety of skill sets and knows how to build report with the donor/attendees while bringing energy and excitement to the program. MUCH MORE than a "volunteer bid spotter" or "white napkin waiver" our Auction Ambassadors are specifically trained for the demands of successful fundraising events. They more than pay for themselves with their donor interaction for that one extra bid or donation, the additional revenue enhancer sales that are possible, the extra excitement added as part of the "Auctiontainment" and more.
Consignment Items
Consigned items can be very profitable for the organization, however, do not rely heavily on them or use items that are not profitable for your group. Using them sparingly and when appropriate is the key. Here are a few that we recommend that you use when they are needed. We have a relationship with these companies and can help provide these trips at no additional cost to you, with no risk, as no payment is needed until after the event. Tips to consider . . . .
- Use Consignment Sparingly . . . Exhaust your available donated items in your circle of influence FIRST. That way 100% of proceeds go to your organization.
- Is There Meat On The Bone . . . Make sure to pick packages that are priced reasonable for what they cost your organization compared to what is on the ope market. Can your donors get a
- No Risk . . . The Consignment partners we work with will secure or guarantee the package and price and we only pay if they are sold
- We turn in a report after the event with Winner info and the provider will issue an invoice to your organization, when the invoice is paid, they reach out to the winners and fulfill the trip to the winner.
- If you are comfortable, let the provider know we are the auctioneer you are working with for your event. This helps insure the relationship is there and they know you are working with a professional.
- Understand that some consignment providers do offer a commission back to the auctioneer, at no cost to the Org, but this is the least important factor to us. Meat on the bone and donor experience is the key here because that is what is best for your organization.
Click the Consignment Partners link below to see several options of great people/companies to work with.
Consigned items can be very profitable for the organization, however, do not rely heavily on them or use items that are not profitable for your group. Using them sparingly and when appropriate is the key. Here are a few that we recommend that you use when they are needed. We have a relationship with these companies and can help provide these trips at no additional cost to you, with no risk, as no payment is needed until after the event. Tips to consider . . . .
- Use Consignment Sparingly . . . Exhaust your available donated items in your circle of influence FIRST. That way 100% of proceeds go to your organization.
- Is There Meat On The Bone . . . Make sure to pick packages that are priced reasonable for what they cost your organization compared to what is on the ope market. Can your donors get a
- No Risk . . . The Consignment partners we work with will secure or guarantee the package and price and we only pay if they are sold
- We turn in a report after the event with Winner info and the provider will issue an invoice to your organization, when the invoice is paid, they reach out to the winners and fulfill the trip to the winner.
- If you are comfortable, let the provider know we are the auctioneer you are working with for your event. This helps insure the relationship is there and they know you are working with a professional.
- Understand that some consignment providers do offer a commission back to the auctioneer, at no cost to the Org, but this is the least important factor to us. Meat on the bone and donor experience is the key here because that is what is best for your organization. Click the Consignment Partners link below to see several options of great people/companies to work with.
Consignment Partners
There are a wide range of options when it comes to consignment companies. Partners that understand what you do, provide great resources, and follow up with your donors are the ones you want to work with. We have experience with the ones that work and the ones that will not. Even a few that we will tell you must absolutely be avoided and will derail your fundraising efforts. But the ones listed here are trusted Partners we have worked with and are confident will help you raise more money and satisfy your donors.
Event Evaluation
Post Event Wrap-Up & Evaluation (partially covered above in the Event Package portion)
When the program ends that evening, it is actually the start of the planning process for next year's event. We have a forms and processes for event follow-up and evaluation that help to lay the groundwork for enhancing the current year's success and identifying areas for improvement. Finally, we like to participate in a wrap up meeting within a few weeks of the event, when you have recovered from the task, but before it is a distant memory, in order to condense and share the information for the key players at next years event. Are you currently:
1. Tracking the % of FMV achieved for your items in live and silent to better focus next year?2. Following up with your Donor/Attendees after the event in a meaningful way that connects them to your mission?3. Maintaining a list of your attendees that includes key contact information?4. Involving your Committee & Board in the wrap up process to help give them ownership of the success?5. Reporting back to your Donors who gave items, sharing how they performed & how it helped your Mission?6. Evaluate the TOTAL FAN and the number at each level for track and formulate a plan for next year?7. Looking ahead to next year to set the date so you can share that in follow up correspondence, lock in venues, and secure your fundraising auctioneer? What other items are you missing out on?
Post Event Wrap-Up & Evaluation (partially covered above in the Event Package portion)
When the program ends that evening, it is actually the start of the planning process for next year's event. We have a forms and processes for event follow-up and evaluation that help to lay the groundwork for enhancing the current year's success and identifying areas for improvement. Finally, we like to participate in a wrap up meeting within a few weeks of the event, when you have recovered from the task, but before it is a distant memory, in order to condense and share the information for the key players at next years event. Are you currently:
1. Tracking the % of FMV achieved for your items in live and silent to better focus next year?
2. Following up with your Donor/Attendees after the event in a meaningful way that connects them to your mission?
3. Maintaining a list of your attendees that includes key contact information?
4. Involving your Committee & Board in the wrap up process to help give them ownership of the success?
5. Reporting back to your Donors who gave items, sharing how they performed & how it helped your Mission?
6. Evaluate the TOTAL FAN and the number at each level for track and formulate a plan for next year?
7. Looking ahead to next year to set the date so you can share that in follow up correspondence, lock in venues, and secure your fundraising auctioneer? What other items are you missing out on?
